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4315 Frances St. Ste.300 Omaha, Ne 68105

Staff Mid-America

Contract Billing Specialist

Reports to:  Controller

Pay Type:  Hourly

Pay Rate:  $18-24 per hour depending on experience

Hours:  M-F 8:00 – 5:00, 40 hrs/wk


Job Summary:

We are looking for a Contract Billing Specialist to join our Omaha NE team!  We are seeking a full time individual with a minimum of 2 years of Construction Industry experience. 


Key Responsibilities:

-Contract billing for multiple projects and multiple project managers.

-Develop and review Project Invoices, Pay Applications, and Lien Waivers.

-Review contracts for key billing components: dates, tax, billing instructions, etc.

-Maintaining both paper and electronic documentation for all project files.

-Complete and prepare billing/requisition forms as required and assigned.

-Work with and assist multiple project managers.

-In depth knowledge of billing procedures for job cost and percentage of completion projects specifically AIA billing and submissions, notice periods, bonds, lien releases, certificates of insurance and subcontractor agreements.

-Adhere to invoicing calendars, customer details and payment plans.

-Assist company officers by providing status updates related to aging accounts and payments.

-Maintain daily backlog reports and stored material data.

-Ensure projects are closed once work is completed and all monies are collected.

-Maintain professional customer relations with both internal and external customers.

-Phone coverage as needed.

-All other duties as assigned.



-Professional manner

-Confident and self-motivated

-High school diploma required

-Ability to work independently with little supervision

-Ability to organize and prioritize effectively

-Strong verbal and written communication skills

-Good telephone presence

-Superior attention to detail

-Familiarity with Microsoft Office Suite (Excel spreadsheet preparation in particular)

-Construction experience with exposure to AIA billings preferred

-Prior Accounts Receivable experience and good 10 key ability

-Must be able to work well with Project Managers on contract, cost and billing matters

-Familiarity with any of the following forms/processes is a plus:

AIA G702/G703

Sage 100 / MAS 90

Contract Logs

Payment Schedules

Standard billings

Textura billing system

Ariba billing system


Document scanning



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