Contract Billing Specialist
Reports to: Controller
Pay Type: Hourly
Pay Rate: $16-20 per hour depending on experience
Hours: M-F 8:00 – 5:00, 40 hrs/wk
We are looking for a Contract Billing Specialist to join our Omaha NE team!
-Contract billing for multiple projects and multiple project managers.
-Develop and review Project Invoices, Pay Applications, and Lien Waivers.
-Review contracts for key billing components: dates, tax, billing instructions, etc.
-Maintaining both paper and electronic documentation for all project files.
-Complete and prepare billing/requisition forms as required and assigned.
-Work with and assist multiple project managers.
-In depth knowledge of billing procedures for job cost and percentage of completion projects specifically AIA billing and submissions, notice periods, bonds, lien releases, certificates of insurance and subcontractor agreements.
-Adhere to invoicing calendars, customer details and payment plans.
-Assist company officers by providing status updates related to aging accounts and payments.
-Maintain daily backlog reports and stored material data.
-Ensure projects are closed once work is completed and all monies are collected.
-Maintain professional customer relations with both internal and external customers.
-Phone coverage as needed.
-All other duties as assigned.
-Confident and self-motivated
-High school diploma required
-Ability to work independently with little supervision
-Ability to organize and prioritize effectively
-Strong verbal and written communication skills
-Good telephone presence
-Superior attention to detail
-Familiarity with Microsoft Office Suite (Excel spreadsheet preparation in particular)
-Construction experience with exposure to AIA billings preferred
-Prior Accounts Receivable experience and good 10 key ability
-Must be able to work well with Project Managers on contract, cost and billing matters
-Familiarity with any of the following forms/processes is a plus:
Sage 100 / MAS 90
Textura billing system
Ariba billing system